Office of Medical Education

Student Reimbursement Process Update: effective immediately.  Change in reimbursement process for students. The student reimbursement form has been updated. Going forward please send completed forms with receipts and backup information in one PDF to the general OME business administration email address as indicated on the form. This email address is monitored by several staff members. 

New/Revised Policies & Procedures: New/Revised Policies & Procedures Approved by the Medical Curriculum Committee Since March 2024 • PLEASE REVIEW - New/revised policies approved by the Medical Curriculum Committee since August 2023 have been summarized for your convenience. The LCOM Medical Student Handbook governs expected student roles and responsibilities. All students should be familiar with the content. Questions about any listed policy? Please contact the office listed under “Policy Oversight.”  

New procedure for ADA accommodations letters:  Starting next academic year (AY 2025-26, August), accommodations letters issued to medical students by UVM's Office of Accessibility Services (OAS) will be active only for the curricular level they are issued for. A meeting with the OAS representative (Dr. Laura Clemmons) will need to occur to determine eligibility for an upcoming curriculum level. As a reminder, at any point during an academic year medical students can pursue ADA accommodation eligibility or submit new or amended ADA letters to OME/Dr. Moynihan. Reach out to Dr. Laura Clemmons for questions or to proactively schedule appointments in anticipation for upcoming curricular levels:  

Clerkship Orientation- Honors Societies Info Session: 3/17, 4:30 -5:30 PM, via Teams (see here) Open to all Larner Medical Students. The Larner College of Medicine hosts three primary honors societies for which students can qualify for membership. Join us to hear from our faculty councilors as they present an overview of the Gold Humanism Honor Society (GHHS), Aequitas Health Honor Society (AHHS), and the Alpha Omega Alpha (AOA) Medical Honor Society Larner College of Medicine chapters. Have your questions answered regarding the Larner College of Medicine Honors Societies. Members of the Class of 2025 GHHS, AHHS, & AOA Student Cohorts (our newest inductees!) are welcome to join us if you are interested and able to attend! Event Contact: Kiersten Tavares, MEd 

Kindness in Bloom: 3/20 at 12pm in MedEd201. Come join us for lunch and decoration of a paper bag to hang on your locker and collect nice notes throughout the week of March 24th.We will have notecards in class throughout this week so peers can drop off encouraging and kind notes in one another's bags throughout the following week. AMWA and Art Together SIG.  

Coffee/Tea with Dean Zehle: 3/21 Given Courtyard 7:30-8:15am 

Dr. Moo and Dr. Moo Support Person Needed for Match Day: M1’s, M2’s and M3’s, Friday, 3/21, 2025 - 11:00 A.M. - 1:15 P.M. Help the Class of 2025 Celebrate Match Day as Dr. Moo! Two volunteers are needed to help the Class of 2025 celebrate Match Day on Friday, March 21. Dr. Moo is an important part of Match Day, helping to lead the Class of 2025 into the Hoehl Gallery and congratulating students after they announce their Match. Two volunteers are needed, one to don the Dr. Moo suit and one to guide Dr. Moo safely into Hoehl Gallery. Please contact Liz Dohrman if you are interested in volunteering to be Dr. Moo or Dr. Moo's support person. Please contact Liz Dohrman for more info. 

Monthly Student Education Committee (SEC) Meeting: 4/1/25 5:30-7:30PM . Read More Here… 

35th edition of the M&T Bank Vermont City Marathon: 5/25. Case sensitive sign up in the link. Please read here.. 

Vermont City Marathon & Relay Registration: 5/ 25, 7:15AM; 20 Lake St, Burlington, VT 05401. Running SIG will be fully sponsoring three, 5-person relay teams for Vermont City Marathon on Sunday, May 25th. Reach out to Jenna Bourdeau or Matthew O’Mara if you have a team and want the chance to be sponsored! Running SIG will be fully sponsoring three, 5-person relay teams for Vermont City Marathon on Sunday, May 25th. Please reach out to Jenna Bourdeau  or Matthew O’Mara ASAP if you have a team and want the chance to be sponsored or have any questions. We will be randomly selecting and registering prior to the price increase on MARCH 15th to give everyone plenty of time to register if not selected for funding. We will notify everyone interested, and if selected, have you completed a registration form. PLEASE ensure your team is committed to racing, it would be SO sad to have another team lose out on that funding! We really wish we could fund everyone, but if you aren’t selected, Connor Nowak has also posted an excellent option to raise money for the Cancer Center, including a discount from Run VT. Details on VCM: VCM is one of the most hype sporting events that takes place in Vermont with a TON of community support along the entire beautiful route and is the largest marathon relay in the US. Our goal is to have as much Larner participation as possible, so we have made the decision to use ~all~ of our sig funds to support the largest possible (5-person) team size. The relay distances add up to a full marathon, so there are several different distances that can be run at any pace, aka ANYONE can participate. This should be a blast; we hope to see you on the course or cheering on the sidelines!! 3–5-person relay team details here. 

Housing Opportunity: Housing Opportunity starting June 1, 2025, hello all, I am graduating this spring and would like to pass my apartment on to another medical student. The apartment is a 2 bedroom, 1 bath unit at Riverside Condominiums, about a 15-minute walk from the school and hospital campus. Unit amenities include dishwasher, in-unit washer/dryer, and a balcony. There is also a community pool for residents at Riverside. Water and gas, trash and compost are included; electricity and Wi-Fi are set up by tenant. Parking is available on the street, in parking lots, and there is one garage space for the unit. Rent is $1,950/month. Pets are allowed but require a separate application and a $200 fee per year per pet. If you would like photos of the unit or have any questions, please reach me at 616-540-8003. If you are interested in applying for the unit, please contact the landlord, Michael Harrington 

SAVE THE DATE - Medical Education Curriculum Retreat: June 25 and 26, 8a-noon; Location TBD. Please save the date. Wednesday, June 25, 2025: 8am – 12pm and Thursday, June 26, 2021: 8am – 12pm In-Person with remote link upon request For more information contact The Office of Medical Education at 802-656-0722 or email Colleen Case, EA to SADME. 

Hematology/Oncology Grand Rounds/Thomas Roland Lectureship: April 16 2025 4:00 PM - 5:00 PM HSRF 300 "Palliative Care and Radiation Oncology: From Single Fraction to Spirituality: Speaker Information: Tracy Anne Balboni, MD, MPH, FAAHPM Professor of Radiation Oncology, Harvard Medical School Program Director, Harvard Radiation Oncology Program Vice Chair of Education, Brigham and Women's Hospital/Dana Farber Cancer Institute Director, Skeletal (Bone/Spine) Radiation Oncology Light Refreshments Provided. Whitney Feininger, Admin, Hematology/Oncology Division 

Family Medicine Grand Rounds with Mariana Castells, MD, PhD- “Mast Cell Disease”: UVM Family Medicine is excited to share that Dr. Mariana Castells will be presenting at Grand Rounds on 3/24/25.  Dr. Castells is a world-renowned expert in mast cell disorders, anaphylaxis, and drug hypersensitivity and has made significant contributions to allergy and immunology research.  3/ 24 2025, 8:00 – 9:00 am Davis Auditorium / Zoom Join Zoom Meeting Presenter – In Person  

Pediatrics Grand Rounds - “Be Curious! Getting Started in Pediatric Research”: 3/19. , 8-9 am, Hybrid Event  Read More here.. For more details contact Penny Marchessault 

Application Deadline: Paid Summer Research Fellowship Opportunity: 3/19, 2025 Gain hands-on experience in cancer research under the mentorship of a UVM Cancer Center member, as a paid Summer Research Fellow! Under the UVM Cancer Center Summer Research Fellowship, students will receive a stipend of $4,000 to conduct cancer-related basic, clinical/translational, or population science research with a UVM Cancer Center member. This program has offered medical, graduate and undergraduate students a broad spectrum of cancer research opportunities in disciplines ranging from surgery, pharmacology, and radiation oncology to biochemistry, pathology, and psychiatry. To apply, please fill out the program application by Wednesday, March 19 by 5 PM EST. For more information on program requirements, application rubric and eligibility, visit go.uvm.edu/uvmccsrf . Please reach out to crtec@med.uvm.edu with questions.  

Application Deadline- CVRI Early Career Advisory Committee:3/31.  The CVRI Board of Directors is requesting applications for new members for its Early Career Advisory Committee, which is tasked with identifying and addressing the needs of our Early Career scientists and involving them in CVRI’s cardiovascular-related activities.  

Successful applicants will join an active committee involved in CVRI activities and benefit from close interactions with their peers and with senior investigators. For more information, contact CVRI-VT@med.uvm.edu.  

UVM Student Research Conference:4/23; 10:30 am – 5:00 pm; Davis Center | Grand Maple Ballroom. Opportunity to showcase your research. Open to any UVM undergraduate, graduate, or medical student, the Student Research Conference, hosted by the Fellowships, Opportunities, and Undergraduate Research (FOUR) Office, showcases hundreds of students' research all day at the Davis Center. This conference is part of UVM Research Week. For more details contact Renee Stapleton.  

Jumpstart VIC Summer Teaching Assistants Needed: Course Runs July 14th - August 1st, 2025. Two paid positions available to help run TBL sessions in Jumpstart VIC: gain teaching skills and brush up on your basic sciences. We have two openings for rising 2nd year medical students to serve as Teaching Assistants for the 2025 Jumpstart VIC pre-matriculation course. The TA position will encompass 4 weeks beginning July 7th and ending August 1st. Your compensation will be $20 per hour for up to 35 hours per week. Dr. Stephen Everse is the course director and will be your functional supervisor. TAs will help design sessions, work with student small groups, and help run online and in-person TBL sessions. It’s a great way to gain teaching skills and brush up on your basic sciences. Jumpstart TA positions are jointly funded by the Offices of Medical Education and Inclusive Excellence. To apply, please send your resume and a message that describes your interest and qualifications for the position to Dr. Karen Lounsbury, Assistant Dean for Pre-clinical Education. 

M2’s co2027 Required Action! Please take a moment to check that your preferred name, pronoun, and contact information are accurately listed in OASIS. If anything is incorrect, please update it through your myUVM account. All students are expected to enter and maintain current information via their myUVM accounts. This data automatically populates OASIS, regularly overwriting previous information. OASIS user information may only be edited through myUVM. Please ensure that your information is intact and correct as you begin your next curriculum level. For more info contact Office of Medical Education. 

DEADLINE Given Locker Clean Out ACTION REQUIRED: Deadline:03/31 is the deadline to clean out your Given Lockers. Please remember to clean out your Given Lockers before the 03/31/25 deadline. Failure to do so before the deadline will result in a $50 cleaning fee. The Office of Medical Education require rising Clerkship level students to have their Given Lockers cleaned out by March 31, 2025, prior to entering their clerkship year or before leaving for any away rotations to prepare for the next class. Please contact Beth Stinebring , the OME Administrative Coordinator, with any questions or concerns.

M3’s co2026 Required Action! Please take a moment to check that your preferred name, pronoun, and contact information are accurately listed in OASIS. If anything is incorrect, please update it through your myUVM account. All students are expected to enter and maintain current information via their myUVM accounts. This data automatically populates OASIS, regularly overwriting previous information. OASIS user information may only be edited through myUVM. Please ensure that your information is intact and correct as you begin your next curriculum level. For more info contact Office of Medical Education. 

Entering Advanced Integration Checklist: Please complete now! Please log into OASIS and complete the Entering Advanced Integration Checklist. We have deployed a requirement checklist for your class to complete prior to entering Advanced Integration. Please attend to these items by March 18. If you have questions, or any issues while completing the checklist, please let us know. 

Johns Hopkins All Children's Hospital - FREE! Education Program Showcase: 4/10 Spots are filling up fast for the FREE Education Program Showcase on Thursday, April 10th from 2-5pm, taking place on the Johns Hopkins All Children’s Hospital campus in St. Petersburg, Florida. This event will explore our diverse healthcare training programs including: Physician Residency and Fellowships We welcome all interested students and administrators to attend. To register, please visit this website. For more details, contact Julie Dill. 

Save-the-Date for Match Day Celebration!!!: 3/ 21, 2025, 11:45 A.M. This year’s Match Day will be held in-person in the Hoehl Gallery at Larner College of Medicine with a Hollywood, “Lights, Camera Match!” theme. Many of you have begun making plans for family and friends to join you for this important milestone in your medical school career. Tickets will not be required for guests but please be aware that there is limited capacity in the Hoehl Gallery. Overflow seating with livestream viewing will be available in HSRF 200, HSRF 300 and the Sullivan Classroom. Match Day will be recorded. The link to the livestream will be shared with the Class of 2025 as Match Day approaches. Class of 2025 students participating in Match Day should arrive at the lobby outside the Sullivan Classroom at 11:00 A.M. on March 21. The class will process from the lobby, through Given, into the Hoehl Gallery. Match Day will begin with brief remarks shortly after 11:45, with names being called for envelope distribution beginning at 12pm. With many members of the class participating in Match Day, we ask thar those announcing on stage limit remarks to include your name, who is on stage with you, what specialty you applied to and where you matched. 

Application Deadline Howe Award for Excellence in Surgery: Deadline 03/31. Established Harry Howe, MD '52, this award ($1000) will recognize a student for excellence in the field. To be considered submit an essay (<1000 words) on " The Attributes of an Outstanding Physician" along with a brief personal statement. Submit to Lisa Washburn, Surgery Student Coordinator 

Complete the Graduation Questionnaire!!: Bonus MEGA Prize Drawing! If we can get to 90% completion of the GQ by Match Day, we will draw a BONUS MEGA Prize winner!! That's a $50 gift card to a restaurant or vendor of the winner's choice! Entering is easy. Just complete the survey and forward a copy of your completion confirmation email to StudentCOMServices@med.uvm.edu.