Clinical Campus Site Assignment

Policy 518.00

Policy Statement

The Robert Larner, M.D. College of Medicine at the University of Vermont offers two clinical campuses for clinical level training, one in Vermont and one in Connecticut. After students interview at the Larner College of Medicine, they complete a form indicating their clinical campus preference and are accepted to one of these two clinical campuses. Students cannot request a change in clinical campus after acceptance and prior to matriculation. During the pre-clerkship training (Foundations Level), there is a process for a medical student with an appropriate rationale to request a change of clinical campus when circumstances suggest a change and there is capacity at the campus to allow for the change. Request for a clinical campus change does not guarantee that we will be able to accommodate the request.

Policy Elaboration

Extenuating Circumstances

Formal requests for reassignment to an alternate campus for personal, academic, or professional reasons will be considered by the Office of Medical Student Education.

In cases where an unexpected issue arises during the Clerkship Level, students have the option to request a temporary reassignment for an upcoming clerkship. To apply for a temporary reassignment, students will need to complete and submit the request form through OASIS. Note, if the temporary request is based on medical considerations, students must go through the SAS office for documentation as described below.

Clinical Campus Change Requests

To be considered for a clinical campus change, the student must file a Clinical Campus Change Request Form citing one or more of the eligibility criteria:

  • Have a significant medical condition/disability that requires ongoing treatment in Vermont or Connecticut or limits ability to travel. Generally, this is a condition that has changed since matriculation.
  • Have a family member with a significant medical condition for whom the student provides care locally in Vermont or Connecticut. Generally, this is a condition that has changed since matriculation.
  • Have a hardship that makes it difficult to live at a reasonable distance from either campus.

The options for applicable grounds above are the only options that the Robert Larner, M.D. College of Medicine at the University of Vermont can take into consideration.

Students may request a change in clinical campus based on the reasons noted above by completing the request form and submitting it through OASIS no earlier than the beginning of Foundations 2 and not later than three weeks prior to the Clerkship Flight Lottery (early October).

If the campus change request is based on a medical condition, students must contact the Office of Student Accessibility Services (SAS) prior to uploading the request form to OASIS. Students requesting a medical site exemption accommodation should refer to the SAS website. An in-person or phone narrative and provision of documentation that meets the SAS guidelines is required. Note: this process may take up to 4 weeks.

Upon receipt of the electronic request including any supporting documents, the Office of Medical Student Education in conjunction with the Associate/Assistant Dean for Students or designee, will review and process the clinical campus change prior to the clerkship lottery. IMPORTANT: Documentation to support a medical request should not include any medical information. When working with SAS, medical information should be submitted directly to SAS, and only the SAS accommodation letter should be uploaded to Oasis with this form. If space is not available, the student can meet with the Director of Student Support or the Associate/Assistant Dean for Students to discuss alternative options.

The Office of Admissions will be responsible for clinical campus assignments prior to a student’s matriculation.

The Clinical Campus Change Committee (Associate/Assistant Dean for Students in conjunction with the Clerkship Level Director) will be responsible for any change in clinical campus assignments prior to and during the Clerkship and Advanced Integration levels. The committee will meet once per year three weeks before the Clerkship Lottery. Students who have applied for a change of clinical campus will be notified of a decision within two weeks of the Clerkship Lottery.

Applicability of the Policy

Clerkship Level Students

Related Larner College of Medicine Policies

Related University of Vermont Policies

Not Applicable

Related Liaison Committee on Medical Education (LCME) Standard(s)

10.9 Student Assignment


  • 2/18/2020 Policy Adopted/Affirmed [Medical Curriculum Committee]
  • 6/16/2020 Policy Revised [Medical Curriculum Committee]

Policy Oversight

Associate Dean for Admissions prior to matriculation; Associate/Assistant Dean for Students with Clerkship Level Director of Clinical Curriculum

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