M.D. Tuition Billing and Refund Protocol

Policy 942.00

Policy Statement

Current annual tuition and fee amounts for Medical Degree (M.D.) students is posted online. Billing occurs on a six-month semester basis, regardless of the Vermont Integrated Curriculum structure. Fall is considered July 1st to December 31st, and spring is considered January 1st to June 30th. There are no summer terms for M.D. billing. Fall charges are assessed each July and due in August; spring charges are assessed each December and due in January. Each billing cycle will reflect half of the annual tuition and fees. Current billing dates and payment deadlines are available online.

Tuition billing rates are based on period of enrollment and residency classification and are not based on credit hours scheduled or year in the curriculum. A student who deviates from the scheduled curriculum may be charged a prorated tuition rate with a corresponding adjustment to the financial aid budget and awards if applicable. For example, a student who attends July, August and September of the six-month fall semester would be charged 50% of the standard semester tuition and comprehensive fee based on their residency (in these cases, a leave of absence is required), and if applicable, the financial aid budget and awards would be reduced in accordance with the abbreviated schedule. In the event that a student deviates from the scheduled curriculum after tuition has been billed or paid due to a leave of absence, unplanned withdrawal or dismissal, tuition will be refunded on a pro-rated basis as described above based on the student’s actual length of enrollment. If a student ceases enrollment during the first 1/3 of the first course or block in the semester, all tuition charges for the semester shall be removed. Financial aid budgets and awards will be adjusted to account for any adjustments to tuition and fee charges and length of enrollment.

Policy Elaboration

All students who complete graduation requirements will be charged the equivalent of eight semesters, as standard tuition costs are established to account for the expenses associated with the complete medical education program.

Students who incur more than eight semesters of enrollment due to required course remediation will not be charged tuition for the repeated coursework.

Students who enroll in University of Vermont coursework that is not part of the M.D. curriculum will be billed extra tuition accordingly based on the coursework. Please see related Medical Student Handbook Policy 915.00 - Enrollment in non-M.D. Coursework.

Refunds unrelated to tuition:

In cases where a student enrolls in campus health insurance and subsequently decides against it after they have been charged, the Center for Health and Wellbeing will refund the charge only if the student cancels it by their published deadlines each semester. The most up to date information is located at the Center for Health & Wellbeing website. If a student waived campus health insurance, they would not be charged and therefore ineligible for a refund.

Disability insurance is charged once annually (every July), and coverage ensues until the following June. This shall only be refunded if a student ceases to have enrollment in the entire 12-month timeframe. This fee is never prorated; only charged or removed in its entirety.

The Comprehensive fee includes many sub-fees and shall be prorated in the same manner as tuition in instances of leaves of absence or withdrawals; i.e. if a student attends two out of the six semester months, 2/3rd of the fee will be removed.

One-time, year-specific curriculum fees are non-refundable unless a student’s enrollment is entirely cancelled before the start of the term for which the fee was charged, or if enrollment is cancelled before the first 1/3 of the first course or block in the semester has elapsed.

Individual tuition adjustments are assessed and completed by Student Financial Services.

Applicability of the Policy

All Medical Students

Related Larner College of Medicine Policies

Related University of Vermont Policies

Related Liaison Committee on Medical Education (LCME) Standard(s)

  • 12.2 Tuition Refund Policy
  • 12.1 Financial Aid/Debt Management Counseling/Student Educational Debt

History

  • 10/19/2017 Policy Adopted [Medical Education Leadership Team]
  • 12/19/2017 Policy Affirmed [Medical Curriculum Committee
  • 12/17/2019 Hyperlinks updated (UVM migration) [Medical Curriculum Committee]
  • 12/8/2020 Policy Revised [Medical Curriculum Committee]
  • 12/15/2020 Policy Revision [Medical Curriculum Committee]
  • 10/19/2021 Policy Edited [Medical Curriculum Committee]

Policy Oversight

Associate/Assistant Dean for Students (Student Financial Services Assistant Director)

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